Business Project

Business Project

INTRODUCTION

The job under analysis is a wedding planning project that lasted for 6 weeks, the wedding day ceremony is on June 30 at 12:30 PM . The concerned couple chose to hire a wedding planner due to the short constraint of time so the couple requested all-inclusive full service from planning to closing by utilizing mostly our contracted vendors. This wedding project is divided into 6 main sections: venue, food, wedding attires, entertainment, accommodations and transportations and each section task sub-task.
Project Scope
Project Overview: The A&Z wedding plan will take away the stress and worry of wedding planning and provide an unforgettable event. A project manager gives the soon-to-be bride and groom the opportunity to focus on other things like selecting a wedding gown, selecting wedding dance songs, and so on. The project’s major goal will be to design a wedding that will benefit everyone involved (i.e., sponsors, stakeholders, clients, guests, and vendors etc.). Impressing and delighting the guest will be critical in this project because delighted customers will play an important role in word-of-mouth marketing for this new business. Once the wedding is completed, the amount of success will be determined. Furthermore, when all of the deliverables are completed within the agreed-upon timeframes and budget. The project manager’s major goal is to relieve tension, allowing the bride and groom to enjoy their wedding day without being concerned about numerous aspects of the event.
Project Scope Description: The bride and groom are sponsoring and initiating the A&Z wedding initiative. In terms of money, they are the most important stakeholders. The project manager will help the couple plan, execute, monitor, and wrap up a memorable wedding. As a result of their decision to hire us as a project manager/wedding planner, they will be able to enjoy the festivities without having to worry about the details of completing a project of this magnitude. This project was started in order to alleviate the burden on the clients. When organizing an event of this magnitude, there are numerous factors to consider. It entails conducting research, comparing costs, and negotiating with third-party providers and organizations rather than just one. We have a one-stop shop with a diverse choice of reputable vendors, services, and organizations. Everything has been thoroughly evaluated in order to deliver outstanding results when executing an event. Our wedding planner service will be with the clients from the beginning of the planning process until the bride walks down the aisle and departs the reception.

The project will be carried out over a 6-week period through a series of events with a budget of $100,000 and a guest list of no more than 250 people. The budget is designed to ensure that all guests are completely fulfilled and satisfied during the wedding and reception. At that stage, tasks will be assigned to the project team to ensure that the venture outcomes are as appealing. There are two project managers, and all third-party vendors must provide their own personnel. The project managers will be in charge of obtaining the best deals with all third-party vendors while managing all stages of the wedding.
Deliverables: The $100,000 budget will be allocated, but not limited to, resources below:

Wedding Planner

Wedding Venue

Wedding Rings

Groom & Bride Wedding Attire

Cake

Invitations (design and mailing)

Photographer and videographer

Transportation (bride, groom, family and guests)

Decorations-flowers

Food Caterers

Liquor Caterers

Entertainment

Wedding Stationery

Wedding supplies (tables, chairs, linens, etc.)

Audio/visual needs

Security Additional Staff (include waiters)

Valet Parking

Cleaning Crew

Insurance to cover (possible damages and accidents)

Missing items from the venue

Reception
In-Scope: There will be a 6-week plan to define, schedule, and execute all of the necessary actions to ensure the success of this project. A wedding checklist will be created within the first two weeks after the project is approved, and all elements on the list will be completed. The checklist will include, but will not be limited to, the following items:

Analyze the wedding criteria and the budget available

Research the actions that have to be taken and the cost

Make calls, order services, reservations and supplies needed for the wedding.

Send out invites

The venue is chosen and reserved

Caterers are chosen and reserved

Wedding theme and colors

Wedding dress and bridesmaid dresses chosen (sized and fitted no later than the week 4 on the time line)

Wedding cake

Wedding rings

Photographer and videographer

Reception food

Flowers

Music/band

Invitations

Ceremony (Church, reception venue, or offsite venue)

Groom and groomsmen attire

Reception

Hair and makeup

Bachelor/ bachelorette party

Wedding rehearsal dinner
Out-Of-Scope: The key things that are out of scope include weather control, traffic control, and going over budget. Furthermore, the proposed budget excludes the following items:

Groomsmen outfits

Bridesmaid outfits

Guest lodging

Guest transportation
Milestones

Week 1

By week 3 after the project is authorize the checklist will include but not limited to:

Wedding Theme

Wedding dress and bridesmaid dresses chosen, sized and fitted

Wedding cake

Wedding rings

Honeymoon reservations

Photographer and videographer

Reception food

Flowers

Music/band

Invitations

Ceremony (Church, reception venue, or offsite venue)

Groom and groomsmen attire

Reception

A contingency plan will be prepared before the end of week three. It is always conceivable for a variety of things to go wrong (e.g., poor weather, caterer backs out of contract or does not show up, etc.), and it is prudent to have a backup, repair, and even problem-solving solution on hand.

By week 3 and 4 reconfirmation of:

List of confirmed invitees who will attend

Caterer arrival and setup time confirmation

Confirmation of the arrival and setup time of the photographer and videographer

Confirm the make-up artist and hairstylist

Confirmation of venue design, décor, and setup time (both reception and ceremony)

Band confirmation

Week 5 and 6:

Wedding rehearsal

Rehearsal dinner

Day of wedding Nuptial

Reception

Closing of project
Constraints: Project Start Date: 05/23/2022

Project End Date: 06/30/2022

Budget not to exceed $100,000

Time frame not to exceed 6 weeks

Guests not to exceed 250

Number of additional employees

Location and Venue in desired city
Schedule

With regard to the time needed to complete the project; the team has tight time to prepare for the wedding. The ideal time is usually 12 – 18 months which adds up to 200 – 500 hours in total, but the 6 weeks that the project team has to plan and close the deal. The wedding planners in the group had very strict restrictions about time because the date cannot be changed.

Week 1

By week 3 after the project is authorize the checklist will include but not limited to:

Wedding Theme

Wedding dress and bridesmaid dresses chosen, sized and fitted

Wedding cake

Wedding rings

Honeymoon reservations

Photographer and videographer

Reception food

Flowers

Music/band

Invitations

Ceremony (Church, reception venue, or offsite venue)

Groom and groomsmen attire

Reception

A contingency plan will be prepared before the end of week three. It is always conceivable for a variety of things to go wrong (e.g., poor weather, caterer backs out of contract or does not show up, etc.), and it is prudent to have a backup, repair, and even problem-solving solution on hand.

By week 3 and 4 reconfirmation of:

List of confirmed invitees who will attend

Caterer arrival and setup time confirmation

Confirmation of the arrival and setup time of the photographer and videographer

Confirm the make-up artist and hairstylist

Confirmation of venue design, décor, and setup time (both reception and ceremony)

Band confirmation

Week 5 and 6:

Wedding rehearsal

Rehearsal dinner

Day of wedding Nuptial

Reception

Closing of project

WORK BREAKDOWN STRUCTURE

· VENUE: Choose a venue

Decide Theme

Flowers and Decorations

· FOOD: Choose Caterer

Decide Menu

· WEDDING ATTIRES: Bride and Bridesmaids’ Dresses

Groom and Groomsmen Suits

Wedding Rings

Hair and Make-up

· ENTERTAINMENT: Choose Band for both classical and musical bands (Local Bands are Preferred)

· ACCOMODATIONS: Bride and Groom Hotel

Guest Hotel

· TRANSPORTATIONS: Bride and Groom Transportations from/to the Hotel

Guest Transportations from/to the Hotel

Cost Management
Quality Control
Project Resources
Communication Matrix
Risk Breakdown

Project Procurement
Stakeholders
Colsing
Reference